ADVERTISEMENT FOR BIDS FOR CONSTRUCTION OF WATER IMPROVEMENTS FOR THE CITY OF OXFORD CDBG/ARRA GRANT PROJECT # 09-cr-5113

City of Oxford

110 West Clark Street

Oxford, GA 30054

              Separate sealed BIDS for the installation of approximately 14,000 LF of C900 PVC water main, valves, hydrants, appurtenances and residential water services in the City of Oxford will be received by the City of Oxford at the Oxford Community Center located at 810 Whatcoat Street, Oxford, GA 30054 until 2:00 PM, Local Time on November 10, 2009 and then at said office will be publicly opened and read aloud.

The CONTRACT DOCUMENTS may be examined at the following locations:

1. City of Oxford, City Hall
2. Alcovy Surveying & Engineering, Inc., Loganville, GA
3. FW Dodge Room

There will be an OPTIONAL pre-bid conference for this project.  The conference will be held at 10:00 AM, October 30, 2009, Local Time at Oxford Community Center, 810 Whatcoat Street, Oxford, Ga 30054.

All bidders must have a State of Georgia Utility Contractors License and must employ a state “Utility Manager” certificate holder who will have oversight of all the work.

Contractors shall comply with all applicable American Recovery & Reinvestment Act (ARRA) of 2009 requirements, including provision of the required project sign and adherence to all Buy American Certifications and requirements. The Contractor awarded the contract will also be required to provide the Owner with a Dun & Bradstreet D-U-N-S number. 

All bids must be accompanied by a Bid Bond in an amount not less than ten percent (10%) of the Base Bid.  Performance Bond and Payment Bond, each in the amount of one hundred percent (100%) of the contract amount, will be required of the successful bidder.  Bonds must be written by an acceptable Surety Company licensed to do business in the State of Georgia and listed in the Department of the Treasury, Circular 570, latest edition.

Payment of Contract Amounts will be made on a periodic basis on applications for payment from the Contractor and approved by the Engineer based on work accomplished, products furnished and products stored on the site. Invoices for all materials purchased will be required, stating that the manufactured goods are made in America.  Such progress payment requests shall be submitted by the Contractor no later than the 14 days prior to the first or third Tuesday of each month during the term of the Contract and shall be paid by the Owner within thirty (30) days after receipt of approved progress payment requests, less retainage and other deductions provided in the Contract Documents.  Further details concerning the payment provisions of the Contract are contained in Article 14 of the General Conditions of the Contract Documents.

NOTE:  Contractor and subcontractor must obtain a business license in Georgia, be fully insured, and be a Licensed Contractor in the State of Georgia.

The successful bidder shall secure and pay for all permits, assessments, charges or fees required in connection with the proposed construction.

The City of Oxford reserves the right to reject any or all bids, including without limitation, the right to reject any and all nonconforming, non-responsive, unbalanced or conditional bids and to reject the bid of any bidder whom Owner believes would not be in the best interest of the Project to make an award to that bidder whether because the bid is not responsive, the bidder is unqualified, or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by the Owner .

Attention of BIDDERS is particularly called to the requirements regarding the conditions of employment to be observed and wage rates to be paid under the contract documents on this project must be paid as per the WAGE RATES in the CDBG Contract Clauses included in the Contract Documents on this project, and that the contractor, subcontractor must also comply with all Federal, State, and local requirements. Minority and female owned firms are encouraged to participate in this Federally-funded project. Procurement will be in compliance with the Common Rule, 24 CFR 84.36. Potential respondents are particularly called to the requirements of Title VI; of Civil Rights Act of 1964 and CFR 570.602; and Executive Order 11246-Equal Employment Opportunity and Affirmative Action. The work to be performed under this contract is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701 u (Section 3). The purpose of Section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by Section 3, shall to greatest extent feasible, be directed to Section 3 residents and businesses in the area especially low- and very-low income persons, particularly persons who are recipients of HUD assistance for housing. Neither the United States nor any of the departments, agencies, or employees is or will be a party of any contract awarded pursuant to this invitation to bid.

Copies of the CONTRACT DOCUMENTS, Specifications, and drawings may be obtained at the office of Alcovy Surveying & Engineering, Inc., 2205 Hwy 81 S, Loganville, GA 30052 (phone 770-466-4002) upon a non-refundable payment of $150.00 for each set.

October 7, 2009

Jerry Roseberry, Mayor

BID ADVERTISEMENT                            September 2009