City of Oxford, Georgia

OXFORD MAYOR AND COUNCIL REGULAR SESSION

MONDAY, APRIL 7, 2008 – 7:30 P.M.

COMMUNITY CENTER, OXFORD, GEORGIA

A G E N D A

Call to order

Invocation

Pledge of Allegiance

Approval of the Agenda for April 7, 2008

Approval of the Minutes of the March 3, 2008 Mayor and Council Meeting

Motion to accept the February 19, 2008 Minutes of the Planning Commission

Tyler Perry Studios

Planning Commission recommendations/petitions

Citizen concerns

Old Business-Report to Council on items pending from prior meetings

Committee reports

Invoice approval

Executive Session – Land Acquisition

Adjourn

COMMITTEE REPORTS

JERRY ROSEBERRY MAYOR

1. Lauran Willis: Municipal Code Corporation MCCI bid for digital record archiving

2. Review of agenda items for April work session

3. Discussion of laptop computer for Supervisor Jody Reid

4. Bids for painting the 1972 Bucket Truck

1. Ellis Collision $2,000.00

2. Stacy Taylor 2,500.00

5. Motion to contract with Over & Under General Constructors, Inc. to install underground utility services to Oxford College campus new residence hall at a total cost of $162,868.00. The cost will be prepaid by Emory University

GEORGE R. HOLT FINANCE

1. 2^nd reading and adoption of revised Ordinance: Centralized Purchasing,

Article V.(E), Respecting issuance of checks and requirements for countersignatures on same

2. Motion for continuation of annual hardware support from Think It Solutions for city hall and the police department at a cost of $2,400.00

EMMA LOU PATTERSON PARKS/TREES/CEMETERY

1. Motion to amend Code Section 24-104 of the Official Code of Ordinances-To Provide For Sale of Burial Rights to Cemetery Lots In The Oxford Historical Cemetery

2. Bids for removal, stump grinding, and clean up of 14 trees:

1. Bartlett Tree Experts $9,115.00

2. Monroe Tree Works, Inc. 3,850.00

3. North American Tree Service 6,520.00

HOYT P. OLIVER PLANNING/STORM WATER/PERSONNEL

1. Michael Dale-Display and overview of new website

2. Motion to approve an annual contract with Michael Dale to maintain and host the city’s web page at a monthly cost of $125.00 or $1,500.00 per year

3. Motion to adopt a resolution to adopt the Community Agenda for the City of Oxford dated December 2007 as approved by the Georgia Department of Community Affairs and to notify NEGRDC of adoption within seven days

4. Announcement: Saturday, April 19^th-Great American Cleanup

5. Announcement: Storm Water Meeting with District Director of the Georgia Environmental Protection Division-Thursday, April 17^th

6. Report: Comprehensive Development Subcommittee meeting of Newton Leadership Collaborative

FRANK J. DAVIS SIDEWALKS/STREETS/SOLID WASTE

TERRY A. SMITH UTILITIES/PUBLIC WORKS

JAMES H. WINDHAM BUILDINGS/GROUNDS/PUBLIC SAFETY

1. Request from the Oxford Lions Club to use the vacant city lot on Saturday, May 3^rd for their annual yard sale

2. Motion to approve the revised form for release of liability for patient treatment/transport

3. Fire Department Standard Operating Procedures-Personal Vehicle Operations

4. Review and approval of the Request for Proposals for an architectural firm to design the new city hall

INVOICE OVER 1,000.00

APRIL 2008

Purchases/Contract Labor

Routine Monthly Bills Paid

Approved Contract