City of Oxford, Georgia

OXFORD MAYOR AND COUNCIL REGULAR SESSION

MONDAY, JUNE 2, 2008 – 7:30 P.M.

COMMUNITY CENTER, OXFORD, GEORGIA

A G E N D A

Call to order

Invocation

Pledge of Allegiance

Approval of the Agenda for June 2, 2008

Approval of the Minutes of the May 5, 2008 Mayor and Council Meeting

Motion to accept the May 13, 2008 Minutes of the Planning Commission

Planning Commission recommendations/petitions

Citizen concerns

Old Business-Report to Council on items pending from prior meetings

Committee reports

Invoice approval

Executive Session - Personnel

Adjourn

COMMITTEE REPORTS

JERRY ROSEBERRY MAYOR

GEORGE R. HOLT FINANCE

1. Motion to accept Computer Software Innovation’s (CSI) 07/28/2008-07/27/2009 renewal contract for annual software support at a cost of $10,714.20

2. Motion to proceed with printing and mailing of Volume 1, Issue 1 Oxford Community News

3. Motion to place a ½ page ad in the 2008-2009 Newton-Rockdale Newcomer’s Guide at a cost of $410.00

4. Recommendation to advertise the 5 year history and proposed 2008 millage rate to remain the same as 2007-millage rate to be adopted at the July meeting

EMMA LOU PATTERSON PARKS/TREES/CEMETERY

1. Motion for the 2^nd reading and adoption of proposed changes to Code of Ordinance Chapter 24: Municipal Cemeteries

2. Motion to proceed with purchase of a plaque to be placed near Ellen’s Garden in the Northeastern section of the Oxford Historical Cemetery

HOYT P. OLIVER PLANNING/STORM WATER/PERSONNEL

1. Motion to accept the Planning Commission’s recommendation to contract with Carter-Watkins Associates Architects, Inc. in the amount of $56,500.00 to perform the work as specified in the request for proposals for the new city hall building

2. Recommendation for 2008 Citizen of the Year Award

3. Application for a customary home occupation license from T-N-T Snack Hut (Tori Wiley, 137 Longstreet Circle)

FRANK J. DAVIS SIDEWALKS/STREETS/SOLID WASTE

1. Application for a development permit from Oxford College for Landscaping Permit on city right of way of Haygood Avenue and Hamill Street

2. Request from Oxford College for a 4 way stop sign at Pierce, Haygood, and Whatcoat Streets

3. Request from Oxford College for an extension of conditional use for 711 Emory Street for 3 years

TERRY A. SMITH UTILITIES/PUBLIC WORKS

1. Resolution to enter into an agreement with the Municipal Electric Authority of Georgia for Plant Vogtle additional units Non-PPA power sales

JAMES H. WINDHAM BUILDINGS/GROUNDS/PUBLIC SAFETY

1. Fire Department Standard Operating Procedures-Personal Vehicle Operations

2. Motion for an Executive Session to discuss personnel

3. Announcement of resignation of Tiffany Jones Ellenberg – Court Solicitor

4. Motion to fill the vacant position of police officer

INVOICE OVER 1,000.00

JUNE 2008

Purchases/Contract Labor

Routine Monthly Bills Paid

Approved Contract