March 3rd 2008 Agenda

OXFORD MAYOR AND COUNCIL REGULAR SESSION

MONDAY, MARCH 3, 2008 – 7:30 P.M.

COMMUNITY CENTER, OXFORD, GEORGIA

A G E N D A

Call to order

Invocation

Pledge of Allegiance

Approval of the Agenda for March 3, 2008

Approval of the Minutes of the February 4, 2008 Mayor and Council Meeting

Motion to accept the February 19, 2008 Minutes of the Planning Commission

Planning Commission recommendations/petitions

Citizen concerns

Committee reports

Invoice approval

Executive Session – Personnel/Land Acquisition

Adjourn

COMMITTEE REPORTS

JERRY ROSEBERRY MAYOR

GEORGE R. HOLT FINANCE/PUBLIC SAFETY

1. Motion to adopt Oxford Volunteer Fire Department Standard Operating

Procedures: Personal Vehicle Operations

2. Motion to initiate Mutual Assistance Agreements with county agencies

3. Motion to adopt the Secretary of State Record Retention Schedule requirements

4. Motion to hire Jim Watterson as the School Guard Crossing Attendant with a

monthly salary of $200.00

Motion to relocate the Fire Department to the Maintenance Facility Complex
First reading of proposed ordinance to include new guidelines for requirements of signing city issued checks on demand deposit accounts and renewals of certificates of deposits

EMMA LOU PATTERSON PARKS/TREES/CEMETERY

Report on Arbor Day Celebration
Motion to adopt a new format for issuance of cemetery deeds as prepared by the City Attorney
Request received from the Oxford Historical Cemetery Foundation for the city to secure a master plan for the cemetery from a landscape architect
Motion to approve disbursement of $5,000.00 to the Newton County Trail Path Foundation Inc. for 2008

HOYT P. OLIVER PLANNING/STORM WATER/PERSONNEL

incorporate all additions/changes made since the last adoption of April 2006

FRANK J. DAVIS SIDEWALKS/STREETS/SOLID WASTE

TERRY A. SMITH UTILITIES/PUBLIC WORKS

Motion to decline the purchase of reserve power from the Municipal Electric Authority of Georgia
Community Development Block Grant Public Hearing Notice: Tuesday, March 4^th 11:30 a.m.
Motion to adopt the following schedule of penalties for non compliance of State Watering regulations:
1. The 1^st time – the officer on duty shall issue a warning citation
2. The 2^nd time – the officer on duty shall issue a citation with a $200.00 fine
3. The 3^rd time – water will be disconnected
Motion to approve a proposal from Over and Under General Contractors for electrical contract labor to install gang switch and jumpers at a cost of $2,400.00

JAMES H. WINDHAM BUILDINGS/GROUNDS

Request for Executive Session-Personnel/Land Acquisition
Motion to initiate the engineering process for the new municipal building
Motion to authorize the Planning Commission members to oversee the municipal building project and make recommendations to the Mayor and Council

INVOICE OVER 1,000.00

MARCH 2008

VENDOR	DESCRIPTION	AMOUNT
Equity Utility Service Co.	Prepaid transformers college dormitory	$11,405.00
GMEBS/Retirement Trust	Employees Retirement-Mar	5,559.59 *
Gresco Utility Supply	Electric Supplies	1,545.00
HD Supply Utilities	Electric Supplies	1,260.00
N.C. Bd. Commissioners	Landfill Fees-Jan	1,426.59 *
N.C. Bd. Commissioners	Water Purchase-Jan	9,050.00 *
N.C. W/S Authority	Sewer Treatment Fees-Jan	7,096.05 *
Strickland & Strickland	Legal Fees-Jan	1,937.75
Treadwell, Tamplin & Co.	Interim Auditors Billing	2,075.00
U.S. Dept of Energy	SEPA Power - Jan	3,575.89 *
City of Covington	Natural Gas (3 facilities)Jan	1,440.51 *
N.E. GA. R.D.C.	Ordinance updates/Comprehensive Plan update	3,547.68
Consolidated Pipe	Water Supplies	1,565.00
Equity Utility Service Co.	Prepaid transformers college dormitory	15,660.00
HD Supply Utilities	Electric Supplies	1,406.50
Hightower Consulting Engineers	January contract labor General - $3,201.18 W/S - $3,588.59	6,789.77
NE GA RDC	Comprehensive Plan update/Ordinances	3,547.68
United Health Care of Ga	Employees Health ins/Mar	6,318.25 *

* Routine operational expenses

City of Oxford, Georgia