October 6, 2008 Meeting

OXFORD MAYOR AND COUNCIL REGULAR SESSION

MONDAY, OCTOBER 6, 2008 – 7:30 P.M.

COMMUNITY CENTER, OXFORD, GEORGIA

A G E N D A




Call to order


Invocation


Pledge of Allegiance


Approval of the Agenda for October 6, 2008


Approval of the Minutes of the September 8, 2008 Mayor and Council Meeting


Planning Commission recommendations/petitions


Citizen concerns


Old Business-Report to Council on items pending from prior meetings


Committee reports


Invoice approval


Executive Session-Personnel


Adjourn



















COMMITTEE REPORTS



JERRY ROSEBERRY MAYOR

  1. Update Moore Street Project

  2. October Work Session Dates

  3. Christmas Tree Recycle Program

  4. Update Trail Access

  5. Discussion of Police Vehicle Replacement



GEORGE R. HOLT FINANCE


EMMA LOU PATTERSON PARKS/TREES/CEMETERY



HOYT P. OLIVER PLANNING/STORM WATER/PERSONNEL

  1. Motion to approve the schematic design and site plan for the new municipal building from Carter-Watkins Associates Architects, Inc.

  2. Motion to approve an application- Occupational Tax License Stories Coffeehouse, Victory Tabernacle, Old Rock Store

  3. Motion to approve an application-Occupational Tax License Ellis’s Window Cleaning, 302 Cindy Court

  4. Motion to adopt revisions to job descriptions “Deputy Clerk” and “Assistant Deputy Clerk”

  5. Motion for an Executive Session to discuss personnel



FRANK J. DAVIS SIDEWALKS/STREETS/SOLID WASTE

  1. Bids for the construction of a 1,190 ft. x 5ft x4” sidewalk to be installed on Mitchell Street



TERRY A. SMITH UTILITIES/PUBLIC WORKS

  1. Motion to adopt the amended Service Delivery Agreement

JAMES H. WINDHAM BUILDINGS/GROUNDS/PUBLIC SAFETY

  1. Recommendation to contract for janitorial services

  2. Motion to approve modifications to the Community Center Guidelines with a condition that the City Attorney prepare the legal wording for the waiver section.

  3. Motion to authorize the Police Committee and Police Chief to proceed with hire of police officer with pay grade level of 13.

INVOICE OVER 1,000.00

OCTOBER, 2008


Purchases/Contract Labor

VENDOR

DESCRIPTION

AMOUNT

HD Supply Utilities

Electrical Supplies

$1,388.82

Woco Pep Oil Company

Gasoline Purchase-August

6,358.93

Yancey Brothers

Backhoe Repair

2,029.00

Hightower Engineers

Engineering Fees-August

1,890.68

Consolidated Pipe

Water Supplies

1,946.00

Sensus Metering Systems

Water Meters

2,650.47

Santech Products Inc.

Mosquito Spray

1,540.97

Strickland & Strickland

Attorney Fee - Sept

574.75
































Routine Monthly Bills Paid

VENDOR

DESCRIPTION

AMOUNT

GMEBS/Trust Fund

Employee Retirement-October

$5,559.59

N.C. Cornish Creek

Wholesale Water-August

16,139.00

N.C. Board Commissioners

Landfill Fees-August

1,257.67

N.C. Water & Sewer Authority

Sewer Treatment Fees-Sept

8,042.19

U.S. Department of Energy

SEPA Power-August

4,710.80

MEAG Power

Wholesale Power -August

103,333.26

United Health Care of Ga

Employee Health Ins-Oct

6,357.72





Approved Contracts/Agreements

VENDOR

DESCRIPTION

AMOUNT

Steven A. Hathorn

Municipal Court Judge 3rd Quarter

$1,250.00

Monroe Tree Works

Removal of 2 trees

2,250.00

Reed & Shows Meter Repair

Large Water Meters R/M

3,288.43

Northeast Ga RDC

Comprehensive Plan update

2,717.64 (final)