MEMBERS PRESENT: Mayor
Jerry D. Roseberry; Councilmembers: Jim Windham; George Holt; David Eady; Mike
Ready, Jeff Wearing and Sarah Davis.
Matt Pepper, City Manager; Dave Harvey, Chief; Lauran Willis, City Clerk; Jody
Reid, Utility Superintendent; Officer Caleb Jackson, Huie Stewart, Hoyt Oliver,
Mike McQuaide, Peggy Madden, Darryl Welch, with the Covington News, David Huber
MD, James Waddey from Oxford College, Reverend Tom Johnson, Anderson Wright,
Randy Simon from Oxford College, Lisa Williams, Jason Thomas, Laura Gafnea from
Oxford College, Nicholas Cole and Art Vinson.
The meeting was called to order by Mayor Jerry D.
Agenda (Attachment A)
Chief Dave Harvey introduced the new police officer Caleb Jackson.
Street and Pierce Street Road Improvements Discussion
Randy Simon from Oxford College presented their draft site plans for
road improvements to the Wesley Street and Pierce Street intersection. Attachment B
3. Moore Street
Sidewalk Civil Plans
Reverend Tom Johnson addressed council with concerns relating to the
sidewalk and concluded with his approval of the civil plans presented to him in
conjunction to his property. After further discussion, City Manager Matt Pepper
was instructed to continue working with the City Engineer to obtain a cost
estimate on continuing the sidewalk to Emory Street. Attachment C
4. E. Clark
This project is on hold pending completion of the Asbury Street Park
and the Emory Street Sewer project.
5. 107 W. Clark
Street Renovation Project
Councilmember Jeff Wearing said that he met with the contractor today
along with City Manager Matt Pepper and Utility Superintendent Jody Reid and
found a few items that need completion before signing off on the payment of the
6. Change Order for Asbury Street Park
Huie Stewart said that during the grading for the park, they discovered ground
water in the area where the pavilion will be located. The city engineer
recommended that we correct the issue with fill rock and the creation of a
drain to guide the water to the invert under Emory Street. This resulted in an
additional cost of $22,360.00.
7. Changer Order for Emory Street Sewer Project
Manager Matt Pepper said that during the construction of the sewer main, the
contractor encountered rock at the intersection of Hamill Street and Emory
Street. In order to continue laying the
sewer main, the contractor had to remove 92 cubic yards of rock. This resulted
in an addition cost of $11,040.00. Attachment E
MEAG Power Purchase Agreement
Roseberry said the city will need to purchase 1004 kW to meet our reserve
capacity for 2019. We recommend that
Council designate Municipal Electric Authority of Georgia (MEAG) to acquire the
necessary resources to meet the city’s reserve capacity needs. Attachment F
9. Planning Commission Vacancy
City Manager Matt Pepper said that Aaron Robinson is moving and will
leave a vacancy on the Planning Commission.
He requested council discuss replacement to fill his remaining one year.
at 6:42 pm.
Lauran Willis, MMC/FOA