MEMBERS PRESENT: Mayor
Jerry D. Roseberry; Councilmembers: Jim Windham, Jeff Wearing, Sarah Davis George
Holt, David Eady, and Mike Ready.
Matt Pepper, City Manager; Dave Harvey, Chief; Connie Middlebrooks, City Clerk;
Jody Reid, Utility Superintendent; Hoyt Oliver, Michael McQuaide, David Huber,
Melissa Hage, Art and Laurie Vinson, Laura Gafnea, Danielle Miller, Randy
Simon, and Rachel Musetti from Oxford College, Angela Pilgrim, Sarah Johnson,
Mary Bolen, Cheryl Ready, Juanita Carson, Theresa Eady, Hoyt Oliver, Rev. Tom
Johnson, Erik Oliver, Walter West and Sarah Leonard from ECG
The meeting was called to order by Mayor Jerry D.
Agenda (Attachment A)
Mayor Roseberry began the meeting by informing those in attendance that
a Work Session is an informal meeting followed by what the procedures are for
addressing Council. Mayor Roseberry also announced that the Newton County Board
of Commissioners, along with the Mayors of the five municipalities of Newton
County, will discuss Service Delivery Strategy at their April 2nd
meeting starting at 6 pm.
2. City Council
Mayor Roseberry presented Oxford’s City Council Agenda Process. This process addressed the different types of
City Council meetings, the guidelines pertaining to each type, and who is
authorized to place items on the agenda for each type of meeting. Councilmember
Windham made a request that the meeting agenda be sent to council by the
Wednesday before the meeting. (Attachment B)
Councilmember Eady made a presentation on Distributed Electric Power
Generation and Financial Sustainability. (Attachment C)
Representatives from ECG, Walter West and Sarah Leonard, presented an
overview of current DG rider technologies, the impact DG has on recovering
cost, and a proposed revision to the city’s existing DG rider. This item will
be moved to the April Regular Session for a vote. (Attachment D)
Water System Project
This item was
moved to the April 15th Work Session to allow for a more comprehensive discussion.
6. Moore Street
Ready, Trees, Parks, and Recreation Chairperson, addressed Councilmembers on
the position of the board regarding the trees proposed to be removed in order
to complete this project. She expressed concerns of this project eliminating 20
– 25 more trees when the city has already eliminated approximately 50 trees to
accommodate the water and sewer project. Rev. Tom Johnson and Erik Oliver also
communicated their concerns and suggestions. This item moved to April 1st
Regular Session for a vote.
7.107 W. Clark Street Renovation Project
Wearing stated he is still waiting for the recommendation of the Northeast
Georgia Regional Commission.
8. Bid for 101 Longstreet Circle Lot
has received one bid for the property at 101 Longstreet Circle for $ 6000.
Councilmember Windham expressed his opposition to the selling of the property
and stated that the Newton County Tax Assessor has all lots in that development
valued at $ 11,000. This item was moved to April 1st Regular Session
for a vote. (Attachment F)
9. FY2020 Operating Budget
Ready informed the Council that the Operating Budget Committee had met and
employed Accounting 101 principles to be able to understand how to read the general
ledger and formulate how to move forward. The committee will meet again in
April. (Attachment G)
10. FY2020 Capital Budget
Holt stated that the Capital Budget Committee will meet in the coming week. He
also stated that they already have a good bit of information that was acquired
from the Financial Sustainability Study and the previous long-term Capital
Budget. Erik Oliver reminded the Council about the trees on Fletcher growing
into the powerlines. He asked the budget committee to consider the cost to bury
those powerlines when planning for capital projects. (Attachment G)
11. Asbury Park Sidewalk
addressed the concerns of the natural springs impeding the completion of a
portion of the sidewalk. He stated that the city engineer recommended that the
issue be corrected by using fill rock and creating a drain to a nearby creek
before pouring concrete or by extending the boardwalk another 60 feet. Council
requested more information on cost of boardwalk versus concrete. This item will
be moved to the April 1st Regular Meeting for a resolution.
at 7:57 pm.
Connie D. Middlebrooks