City Council Minutes May 7, 2018 Regular Session

MEMBERS PRESENT: Jerry D. Roseberry, Mayor; and Councilmembers: George Holt; Jim Windham; David Eady; Mike Ready; Jeff Wearing, and Sarah Davis.

OTHERS PRESENT: Matt Pepper, Assistant City Manager; Dave Harvey, Chief; Lauran Willis, City Clerk; David Strickland, City Attorney; Hoyt Oliver, Teresa Welch, Cheryl Ready, Jody Reid, Utility Superintendent, Allyson Epps from Oxford College.

The meeting was called to order by the Hon. Jerry D. Roseberry, Mayor

Invocation was delivered by Hoyt Oliver
Pledge of Allegiance – All

Motion was made by Mike Ready, seconded by Jeff Wearing to accept the Agenda for the May 7, 2018 Mayor and Council Regular Meeting. Motion passed 7/0.    (Attachment A)

CONSENT AGENDA
Approved, 7/0.  (Attachment B)

Mayors Reports
Mayor Roseberry introduced Catherine Chastain-Elliott as the honorary councilmember for May and presented her with a Proclamation for her participation.  (Attachment C)

Mayor Roseberry signed a Proclamation for Municipal City Clerk Lauran Willis and Deputy City Clerk Stacey Mullen recognizing May 6^th – 12^th as Municipal Clerks Week.   (Attachment Da & Db)

Roseberry reported on the statistics of the Police Department.

Planning Commission Recommendations/Petitions
None

Citizens’ Concerns
None

Power Sales Contract Amendment
MEAG requested an amendment to the Power Sales Contract removing the language that requires MEAG to produce the Comprehensive Engineering Report.
A motion was made by Mike Ready, seconded by Jeff Wearing to approve the amended contract. Motion passed 7/0.   (Attachment E)

Sanitation Services
Councilmember Mike Ready explained the need to increase the Sanitation Service fee to $3.00 per cart, stating that with the $2.00 per cart increase from Latham Sanitation and with the added cost of disposing of the brush and limbs at the county landfill the increase is necessary to off-set the costs. 

A motion was made by Mike Ready, seconded by Jeff Wearing to approve the increase in sanitation service fees by $3.00 making the total for garbage pickup $23.00 per month per roll cart beginning July 1, 2018.  The motion passed 7/0.  (Attachment F)

George Street Park Parking
Assistant City Manager Matt Pepper presented a revised estimate of $18,292 to add eight parking spaces with a handicap loading zone and a bike rack along Asbury Street at the Park. After discussion:

A motion was made by Jim Windham, seconded by Jeff Wearing to approve moving forward with the revised plans. The motion passed 7/0.

107 W. Clark Street Renovation Project
Councilmember Eady presented a report from the committee’s progress on Yarbrough House Renovation.  Eady made a recommendation to move forward with the priority work items as stated in his memo to Council on April 2, 2018 they are as follows: secure a General Contractor; stating the committee will have oversite of the project with the GC and the City Manager; identify potential tenants, and contract with a landscape architect to design the landscape around the formal gardens located on the property.

A motion was made by Eady, seconded by Windham to move forward with needed items as discussed. The motion passed 6/1 with Councilmember George Holt voting Nay.   (Attachment G)

FY2019 Operating Budget
The ad hoc operating budget committee (Councilmembers Ready, chair, Wearing, and Davis) presented a draft of the operating budget for FY2019.  There were no questions or comments. (Attachment H)

FY2019 Capital Budget
The ad hoc capital budget committee (Councilmembers Holt, chair, Eady, and Windham) presented a draft of the capital budget for FY2019.  Holt pointed out changes in the format where they have made it easy to track the projects and funding.  Windham request that the capital budget be placed on the work session agenda to discuss the sidewalk on Emory Street.  (Attachment I)

Invoice Approval

      INVOICES OVER $1,000.00

Motion made by Holt, seconded by Ready, to approve invoices. Motion passed 7/0.


Executive Session
A Motion made by Windham, seconded by Wearing to go into an Executive Session at 7:44 PM.

Attorney Strickland gave an update on Real Estate matters.

Council discussed Personnel matters.

A Motion was made by Windham, seconded by Ready to leave the Executive Session at 8:09 PM.

A Motion was made by Wearing, seconded by Ready to adjourn at 8:09 PM.

Respectfully Submitted;