City Council Minutes August 6, 2018 Regular Session

MEMBERS PRESENT: Jerry D. Roseberry, Mayor; and Councilmembers: George Holt; Jim Windham; Mike Ready; and Sarah Davis. Councilmembers Jeff Wearing and David Eady were not present.

OTHERS PRESENT: Matt Pepper, City Manager; Dave Harvey, Chief; Lauran Willis, City Clerk; Jody Reid, Superintendent; Hoyt Oliver, Cheryl Ready, Patsy Burke, Judy Greer, Peggy Madden, Art Vinson, Zach May and Allison Epps with Oxford College.

Call to Order, Pledge, Welcome ……. Mayor Jerry D. Roseberry
Invocation…… Hoyt Oliver

Motion was made by Ready, seconded by Davis to accept the Agenda for the August 6, 2018 Mayor and Council Meeting. The motion passed 5/0.  Attachment – A

Consent Agenda/ Approved 5/0. Attachment B

Mayors Report
Mayor Roseberry announced that the City received $71,000 from FEMA as reimbursement from the damage caused by tropical storm Erma. He thanked City Manager, City Hall Staff and Jody for the work that was done in putting together the reports. He also thanked Jody’s crew for the work they contributed.

Planning Commission Recommendations/Petitions
None

Citizens Concern
None

Second Reading of an Amendment to Sec. 6-33 – State Minimum Standards and Permissive Codes Adopted
We had the second reading for a proposed amendment to Chapter 6: Section 6-33 of the city’s current building ordinance. With this amendment, the city adopts all building codes and standards as currently adopted by the State of Georgia.
A motion was made by Ready, seconded by Windham to adopt the amendment to Section 6-33 – State Minimum Standard and Permissive Codes. Motion was approved 5/0. Attachment C

Asbury Street Park Plans
City Manager Matt Pepper presented the plans approved by the Asbury Street Park Citizens Advisory Committee and Trees, Parks and Recreation Board with a recommendation to proceed with the bid process to begin construction.
A motion was made by Holt, seconded by Ready to approve the plans and move forward with bid process. The motion passed 5/0. Attachment D  

107 W. Clark Street Renovation Project
Discussion was made regarding the revised roofing quote for a standing seam roof from JACO Contracting.
This item will be moved to the Work Session on August 20, 2018.  Attachment E

East Clark Street Property Deed
City Manager Matt Pepper presented the warranty deed and resolution for two E. Clark Street parcels that will be developed by the Downtown Development Authority as part of the E. Clark Street project with recommendation for approval.
A motion was made by Ready, seconded by Holt to approve the resolution and the warranty deed for the two parcels. The motion passed 5/0.  Attachment F

Chipper Truck for the Streets Department
City Manager Matt Pepper said the FY2019 Capital Budget includes $84,000 for a replacement chipper truck. Pepper presented three quotes for a new chipper truck with recommendation to accept the quote from Altec for $76,721.
A motion was made by Davis, seconded by Windham to accept the quote from Altec in the amount of $76,721 for a new chipper truck. The motion passed 5/0. Attachment G  

Invoice Approval

INVOICES OVER $1,000.00 

A motion was made by Holt, seconded by Ready, to approve invoices. The motion was passed 5/0.

A motion was made by Windham, seconded by Holt to adjourn the regular session at 7:29 PM. The motion passed 5/0.

A motion was made by Ready, seconded by Windham to enter into an executive session at 7:29 PM. Motion passed 5/0.

Council discussed several real-estate matters.  

There being no further business, a motion was made by Windham, seconded by Davis to adjourn the executive meeting at 8:15 PM. The motion passed 5/0.

Respectfully Submitted;

Lauran Willis, MMC/FOA

City Clerk