City Council Minutes March 6, 2017 Regular Session

OTHERS PRESENT: Bob Schwartz, City Manager; David Strickland, City Attorney; Chief Dave Harvey,

Lauran Willis, City Clerk; Jody Reid, Utility Superintendent; Hoyt & LaTrelle Oliver, Curtis Jackson, Laura McCanless, Peggy Madden, Judy Greer, Nita Carson, Darryl Welch with Covington News.   

The meeting was called to order by the Hon. Jerry D. Roseberry, Mayor and the invocation given by Hoyt Oliver.

Pledge of Allegiance:

A motion was made by Windham, seconded by Davis to accept the Agenda of the March 6, 2017 Regular Meeting of Mayor and Council. The motion was approved 7/0.   Attachment A  

Consent Agenda
               a. Motion to approve the Minutes of the Regular Meeting of February 6, 2017.
               b. Motion to approve the Minutes of the Work Session February 20, 2017.
               c. Motion to accept the Minutes of the Planning Commission for January 17, 2017.
Majority vote adopted 3/6/17    Attachment B

PLANNING COMMISSION RECOMMENDATIONS/PETITIONS

None.

CITIZENS COMMENTS/CONCERNS

LaTrelle Oliver of 312 W. Clark Street said it would be nice if someone could give a background history of the members who were appointed to the Downtown Development Authority so the citizens know who they are.

Hoyt Oliver of 312 W. Clark Street gave an update on the 2017 SPLOST Committee and thanked everyone who assisted in preparing and getting the notices out to the voters.  Oliver announced that the Oxford Historical Society will hold its annual business meeting on Tuesday, March 7 at Old Church at 7:00 PM.

MAYOR’S REPORT

Mayor Roseberry announced the next work session will be March 20, 2017 at 6:00 PM. The agenda topic will be to discuss the draft FY2018 budgets.

Roseberry announced that Deputy City Clerk Stacey Mullen has completed all of the required hours through the  Carl Vinson Institute for the University of Georgia and is now qualified as a Certified Municipal Clerk.

 PUBLIC HEARING
Mayor Roseberry opened the Public Hearing at 7:05 PM and announced the purpose of the Public Hearing is:  Pursuant to the City of Oxford Zoning Ordinance, Section 40-637 Text Amendments. Roseberry turned the meeting over the City Manager Bob Schwartz. Schwartz announced this is the first reading of an ordinance to amend Section 40-349 Future Development Plan required of Oxford College.  Schwartz explained that the amendment removes some duplicative requirements and changes the time required for updates to the plan. The amendment has been reviewed and recommended by the Planning Commission.

Mayor Roseberry called for comments or discussion in favor or opposed. There being no comments or further discussion the Public Hearing was adjourned at 7:10 PM. 

Zoning Text Amendment
The Planning Commission recommended amending the zoning ordinance concerning the future development plan required of Oxford College.  Attachment C

A motion was made by Eady, seconded by Baker to approve the first reading. The motion was approved 7/0.  

Street Patching Bid
City Manager Bob Schwartz said we have six locations in the city where we need to make extensive patching. These were caused either by the wear and tear on the road or by digging we had to do in order to repair utilities. We have returned to the low bidder who put in writing the requirement to follow the GDOT specifications. The low bid is $24,995.40. Schwartz said this project will be funded from the street paving item in the capital budget and we will offset what we can with our LMIG grant from GDOT. Schwartz recommended Council approve a purchase order for Southland Paving Co., LLC.
A motion was made by Windham, seconded by Holt to approve the bid from Southland Paving Co., LLC in the amount of $24,995.40 as requested. The motion was approved 7/0.  Attachment D

Invoice Approval

INVOICES OVER $1,000.00

A motion was made by Holt, seconded by Eady to approve payment of the invoices.  The motion was approved 7/0.

Respectfully submitted,