City Council Minutes July 10, 2017 Regular Session

OTHERS PRESENT: Matt Pepper, Assistant City Manager; David Strickland, City Attorney; Dave Harvey, Chief ; Lauran Willis, City Clerk; Jody Reid, Utility Superintendent; LaTrelle Oliver, Kendra Mayfield, Darryl Welch, Peggy Madden, Judy Greer, Patsy Burke, Norma Jones, Georgette Izen, Mark McKercher, Todd Cain, Robert Bayless.

The meeting was called to order by the Hon. Jerry D. Roseberry, Mayor

Invocation:  LaTrelle Oliver recited a lecture by Atticus Haygood.

Pledge of Allegiance:

Motion made by Windham, seconded by Baker to accept the Agenda for July 10, 2017 Mayor and Council Regular Meeting. The motion was approved 5/0.   Attachment A

Honorary Councilmember
Mayor Roseberry has appointed Cathy Wooten with Oxford College. Wooten will attend the August meeting.  

Consent Agenda
               a. Motion to approve the Minutes of the Regular Meeting of June 5, 2017.
               b. Motion to approve the Minutes of the Work Session June 19, 2017.
               c. Motion to accept the Minutes of the Planning Commission for May 9, 2017.
Majority vote adopted.   Attachment B a-c

PLANNING COMMISSION RECOMMENDATIONS/PETITIONS

None.

CITIZENS COMMENTS/CONCERNS

None

MAYOR’S REPORT
Roseberry read the statistics from the Police Department’s annual report.  
 
July 4^th Parade – City Clerk Lauran Willis reported the Parade was a great success and thanked everyone for their assistance and participation.

Historic Preservation
Roseberry appointed an ad hoc committee to examine real estate properties the city has recently acquired and determine their historic significance and report back to council by year end. Attachment C

Emory Street Sewer Tap Fees
Assistant City Manager presented a sewer tap fee matrix for the Emory Street sewer project. This item was moved to the August work session for further discussion.  Attachment D

Assistant City Manager Job Description
A motion was made by Holt, seconded by Eady to accept the revised job description.  Attachment E

Public Works Truck
Motion made by Eady, seconded by Baker to approve the bid from Covington Ford for a Ford F-250 4x4 for $25,335. The motion was approved 5/0.  Attachment F

Electric System Improvements
Motion made by Windham, seconded by Baker to accept the low bid from Marable-Pirkle in the amount of $147,120 for electrical project on Wesley and Richardson Street according to proposal and ECG plan sheet. The motion was approved 5/0.  Attachment G

Bid Awards

Assistant City Manager announced the bid opening for the E. Clark Street extension will be Wednesday, July 12^th at 3:00 pm.  The George Street Trail project is still in negotiations.

Finance

City Clerk Lauran Willis presented a request to write off the budgeted FY2017 Bad Debt.
Motion made by Windham, seconded by Holt to approve the write of $18,328.35 in bad debt for FY2017.  The motion was approved 5/0.

City Clerk Lauran Willis presented a request to refund customer utility deposits for those customers who were in good standing for the past five years with a total in funds of $2,825.
Motion made by Holt seconded by Windham to approve moving of funds from the Customer Deposit account to the General Fund account to apply these funds as a credit to the 22 qualified customers. The motion was approved 5/0.

City Clerk Lauran Willis announced there will be a special called meeting on Monday, July 17, 2017 at 6:00 PM to review and adopt the millage rate.

Invoice Approval
Motion made by Baker, seconded by Holt to approve the following invoices. The motion was approved 5/0.

INVOICES OVER $1,000.00

Respectfully submitted,