City Council Minutes September 18, 2017 Regular Session

OTHERS PRESENT: Matt Pepper, Assistant City Manager; David Strickland, City Attorney; Dave Harvey, Chief; Lauran Willis, City Clerk; Jody Reid, Utility Superintendent; Hoyt & LaTrelle Oliver, Todd Cain, Kendra Mayfield, Teresa & Darryl Welch, Terri Fullerton, Audrey Fullerton, Pam Helton, Bob Schwartz, Josh Roberts, Robert Bayless, Steve Roan, Louise Eady, Mike Besaw, Michael McQuaide, Donna Sneed, Jeff Wearing, Peggy Madden, Judy Greer, Patsy Burke, Norma Jones, Georgette Izen, Lisa Dorward, Jeff Wearing, Mary Carter, Cheryl Ready.

The meeting was called to order by the Hon. Jerry D. Roseberry, Mayor
Invocation:  Hoyt Oliver / Pledge of Allegiance:

Motion made by Ready, seconded by Windham to accept the Agenda for September 18, 2017 Mayor and Council Regular Meeting. Motion passed 7/0.  Attachment A

Honorary Councilmember
Mayor Roseberry introduced Frances Redick, Vice President for Peoples Bank, as the honorary councilmember for September appointed by councilmember Mike Ready.  Roseberry presented her with a proclamation for her participation.    Attachment B 

Consent Agenda
               a. Motion to approve the Minutes of the Regular Meeting of August, 7, 2017.
               b. Motion to approve the Minutes of the Work Session August 21, 2017.
               c. Motion to accept the Minutes of the Planning Commission for June 13, 2017.
              d. Motion to accept the Minutes of the Trees Parks & Recreation for April 11 & June 13, 2017.
              e. Motion to accept the Minutes of the Historic Preservation Committee meeting July 27, 2017.
Majority vote passed 7/0.    Attachment C

PLANNING COMMISSION RECOMMENDATIONS/PETITIONS

None.

CITIZENS COMMENTS/CONCERNS
None

MAYOR’S REPORT

N. Emory Sewer Project
Motion by Eady, seconded by Baker, to approve the proposed plan dated 9/14/2017 with additional clarification on the distance of line to properties and to direct City Attorney Strickland to prepare amendment to ordinance.  Motion passed 6 yea/1 nay with Councilmember Windham’s vote no.  Attachment D

Whatcoat Street Parking Lot East Side
Motion by Eady, seconded by Holt to approve option B dated 9/15/2017 as presented by Kendra Mayfield of Oxford College with the addition that the attorney prepare a resolution where the College agrees to maintain the parking lot on the East Side which is city property.  The motion failed 3 yea/4 nay. Councilmember Davis, Baker, Windham and Roseberry’s vote no.  Attachment E

Comprehensive Plan 2018-2028
Councilmember Eady gave an update of the 2:00 Public Meeting regarding the Comprehensive Plan and said there will be on online questionnaire forthcoming on the city website and at the other public meetings that will be held in October and November where citizens will have opportunity for input.

The Georgia Trust for Historic Preservation Ramble Sub-Committee
Roseberry said that The Georgia Trust for Historic Preservation has named Newton County as the host for its fall 2018 ramble. To prepare for the event, the county created a steering committee comprised of representatives from each participating city. The steering committee asked cities to appoint a local sub-committee to assist in the event’s preparation.  Attachment F

Roseberry appointed The sub-committee members for Oxford as follows:
Sarah Davis – Chairman, Oxford City Councilmember
Melvin Baker – Oxford City Councilmember
Kendra Mayfield – Oxford College of Emory University
Anderson Wright – Vice-President of the Oxford Historical Cemetery

Valerie McKibben, Oxford Resident
Jeff Wearing, Oxford Planning Commission

The Assistant City Manager and the City Clerk’s office will assist the sub-committee as appropriate. The sub-committee will be dissolved once the event has taken place on September 28-30, 2018.

INVOICES OVER $1,000.00 

Invoice Approval
Motion made by Holt, seconded by Eady to approve invoices. Motion passed 7/0.

Motion by Holt, seconded by Eady to adjourn the Regular Session for a break before entering the Executive Session at 7:37 pm. Motion passed 7/0.
 

Executive Session
Motion by Windham, seconded by Ready to go into Executive at 7:45 pm. Motion passed 7/0.
 
Roseberry gave a brief update on some personnel matters.

Motion by Holt, seconded by Eady to leave Executive Session 7:47 pm. Motion passed 7/0.
Motion by Holt, seconded by Eady to return to the Regular session at 7:47 pm. Motion passed 7/0.

There being no further business.
Motion by Windham, seconded by Baker to adjourn at 7:47 pm. Motion passed 7/0.

Respectfully Submitted;