MEMBERS: Mr. Mark McGiboney, Chair; Ms.
Loren Roberts, Vice-Chair; Mr. Brian Barnard, Mr. Jonathan Eady, Dr. Melvin
Baker, Ms. Kendra Mayfield, and Ms. Martha Molyneux.
STAFF: Matthew Pepper, assistant city
manager and DDA secretary/treasurer.
GUESTS: Jerry Roseberry, Mayor of Oxford;
Mike Ready, David Eady, and Sarah Davis, City of Oxford Councilmembers.
OPENING: Mr. McGiboney called the meeting to
order and welcomed the Oxford City Council at 7:02 PM.
APPROVAL OF MINUTES: Upon motion of Mr. Baker, seconded
by Mr. Eady, the minutes for the meeting on November 15, 2017 were approved as
presented. The vote was 7 – 0.
FINANCIAL IMPACT OF THE E. CLARK
STREET DEVELOPMENT: The
DDA and City Council had a discussion concerning the potential financial impact
of the E. Clark Street development as it relates to the upcoming 2020 U.S.
Census. Mayor Roseberry related to the DDA members that the city will have 120
days from receipt of an information packet from the U.S. Census Bureau to
complete and submit the list of addresses in Oxford to be included in the
official count. The city can include future housing development as long as it
has an official subdivision plat and has assigned addresses to the individual
lots. The city expects to receive the information packet in February 2018. The
DDA agreed to complete a subdivision plat of the E. Clark Street development by
June 1, 2018.
MASTER PLAN FOR TOWN CENTER
DEVELOPMENT: The DDA
and City Council had a discussion concerning the DDA’s November meeting with
the design and planning firm Historical Concepts. It was decided that the DDA would
contract with Historical Concepts to provide strategic planning and design
services for the town center development with an initial focus on the E. Clark
Street development. In addition, the DDA and City Council had a discussion
concerning how to best include the public in the town center planning process,
specifically the current residents living on E. Clark Street. It was agreed
that these residents might be interested in exchanging their properties for a
home in the new development. It was decided that Mayor Roseberry, Councilmember
Eady, and Mr. Pepper will meet with David Strickland, city attorney, to discuss
possible strategies on how to best engage the residents on E. Clark Street.
INTERGOVERNMENTAL AGREEMENT BETWEEN
THE DDA AND CITY COUNCIL: The DDA and City Council had a discussion concerning sections 4, 5, and 6
of the intergovernmental agreement (IGA). As part of this discussion, the DDA
and City Council agreed on the following changes to the IGA:
= •
Section 4 – Revise
this section to reflect an increase to the allocated funding amount from
$30,000 to $50,000 to reflect the DDA’s motion.
= • Section 5 –
Revise this section to include other development options such as light
commercial, etc.
= •
Section 6 – Revise this section to state the
entirety of the city-owned property along E. Clark Street as the property to be
transferred to the DDA.
Upon motion of Ms. Molyneux, seconded
by Ms. Roberts, the DDA will request that City Council increase the budgeted
allocation of $30,000 to $50,000 for FY2018 to be used as seed money for the
town center development. The vote was 7-0.
Upon motion of Mr. Eady, seconded by
Ms. Molyneux, the DDA will request that the intergovernmental agreement between
the DDA and City Council reflect the proposed change to increase the DDA’s budget
allocation from $30,000 to $50,000 for FY 2018, and also reflect the proposed
change that the entirety of the city-owned property along E. Clark Street be
referenced as the property to be transferred to the DDA. The vote was 7-0.
DDA ASSIGNMENTS: Before the next meeting, the DDA will
complete the following assignments:
= •
Mr. Barnard will
contact Historical Concepts to discuss the June 1, 2018 timeline for the
subdivision plat for the E. Clark Development. As part of the conversation, Mr.
McGiboney will discuss with Historical Concept the organization’s fee
structure.
= •
Mr. McGiboney
will ask Mr. Frank Turner, DDA attorney, to make the agreed upon changes to
sections 4, 5, and 6 of the IGA.
OTHER BUSINESS: The DDA’s next meeting will take
place on Wednesday, January 24th at 7 PM.
ADJOURNMENT: Mr. McGiboney adjourned the meeting
at 8:15 PM.
Approved by:
Matthew
Pepper, Secretary/Treasurer