Minutes – July 9, 2019
MEMBERS: Jonathan Eady, Chair; Laura
McCanless, Vice-Chair; Zach May, Secretary; Mike McQuaide and Avis Williams.
Juanita Carson was absent.
STAFF: Matthew Pepper, city
manager and zoning administrator.
GUESTS: Charlene
Bray; Kevin and Kimberly Stafford; Steve and Susan Roan; Michael Waters,
Attorney with Ballard, Stephenson & Waters, LLP; Jerry and Evelyn Belcher.
OPENING: At 7:00 PM, Mr. Eady
called the meeting to order and welcomed the guests. Mr. Eady welcomed Avis
Williams as the newest member of the Planning Commission.
MINUTES: Upon
motion of Mr. McQuaide, seconded by Ms. McCanless, the minutes for the meeting
of May 14, 2019 were adopted as amended. The vote was 5-0.
CHARLENE BRAY DEVELOPMENT
PERMIT APPLICATION (506 Emory Street): The Commission reviewed the
development permit application to construct a 10’ x 12’ portable storage
building in the backyard. The Commission confirmed that the location of the proposed
storage building, as depicted in the site plan, met the rear and side setback
limits.
Upon motion of Mr. May,
seconded by Mr. McQuaide, the Planning Commission approved the development
permit application to construct a 10’ x 12’ portable storage building in
the backyard. The vote was 5-0.
KIMBERLY STAFFORD DEVELOPMENT
PERMIT APPLICATION (106 E. Richardson Street): The Commission
reviewed the development permit application to construct an above-ground pool
with a wooden deck in the backyard. The Commission confirmed that the location
of the proposed pool and deck, as depicted in the site plan, met the rear and
side setback limits.
Upon motion of Ms. McCanless,
seconded by Ms. Williams, the Planning Commission approved the development
permit application to construct
an above-ground pool with a wooden deck in the backyard. The
vote was 5-0.
CHARLES GREEN DEVELOPMENT
PERMIT APPLICATION (1214 Godfrey Street): Mr. Green did not attend the meeting.
Consequently, the Commission did not take action on the development permit application to replace the
existing roof structure on the rear patio deck of his home.
STEVE ROAN DEVELOPMENT
PERMIT APPLICATION (712 Emory Street): On behalf of Mr. and Mrs.
Roan, Mr. Waters presented the variance request on the minimum setback on the
north side of the property that abuts the old alley to conduct the requested
repairs and renovations to the existing home. During the discussion, the
Commission expressed concern that a portion of the home is built on
property that is not within the lot indicated on the attachments to the
development permit application. The Commission further explained that, per city code, they
are not authorized to approve additional improvements to a structure that
extends beyond the footprint of the existing lot. After some discussion,
the Commission agreed to grant the development permit application with
conditions. The conditions are listed in the motion below. The Commission will
issue a formal letter to Mr. and Mrs. Roan listing the conditions for granting
the development permit application. The public hearing for the variance request
will be scheduled for 6 PM on Monday, August 5th at city hall.
Upon motion of Mr. McQuaide,
seconded by Mr. May, the Planning Commission approved the development permit
application to make repairs and renovations to the home located at 712 Emory
Street under the four conditions: 1. The applicants will amend
their development permit application to include an affidavit stating their
ownership of the property upon which the existing structure is located,
including the garage; 2. The applicants will not make any improvements to the
garage portion of the existing structure; 3. The Mayor and Council approve the
Commission’s recommendation to grant a variance for a 0’ setback from the side
boundary to the extent necessary for the current garage to comply with such
setback; 4. The applicants will pursue confirmation that they own the property
on which the aforesaid home encroaches by filing a quiet title action within 30
days of receiving the formal letter from the Commission. The vote was 5-0.
JOYCE VODAR DEVELOPMENT PERMIT
APPLICATION (207 W. Bonnell Street): Ms. Vodar did not attend the meeting.
Consequently, the Commission did not take action on the development permit
application to remove an
existing shed in her backyard.
CINDY CROY DEVELOPMENT PERMIT
APPLICATION (204 Emory Way): Ms. Croy withdrew her application to construct two
storage buildings in her backyard. The Commission did not take action on the
development permit application.
LINDA ALLEN DEVELOPMENT PERMIT
APPLICATION (205 Williams Street): Ms. Allen withdrew her application to
construct a handicap ramp leading to the front porch of her home. The
Commission did not take action on the development permit application.
EVELYN BELCHER DEVELOPMENT
PERMIT APPLICATION (212 E. Richardson Street): The Commission
reviewed the development permit application to make repairs to the siding of
the attached garage and other repairs to the existing shed in the backyard. The
Commission explained to Ms. Belcher that the site plan provided with
the application must show the property lines and the distance from each
structure to those lines. She will
re-submit the application for the Commission to review at the August 13th
meeting. The
Commission did not take action on the development permit application.
OTHER BUSINESS: The Commission discussed developing an administrative
variance procedure to the city’s current zoning code.
ADJOURNMENT: Mr. Eady adjourned the
meeting at 9:04 PM.
Approved
by:
Zach
May, Secretary